Catering Overview
The menus in our package are our suggested selections. We would be pleased to customize menus to suit any taste or occasion.
Beverages
In accordance with BC liquor laws, all alcoholic beverages consumed in licensed areas must be purchased by the hotel through the BC liquor distribution board. Liquor service is not permitted after 012:00am, 11:00am on Sundays and holidays.
Food
Due to City and Provincial Health Regulations, Sea to Sky Hotel cannot allow clients to bring in food from an outside source. Sea to Sky Hotel will be pleased to purchase any specialty items requested.
Function Guarantees
The guaranteed number of guests attending a function/banquet is required a minimum of 72 hours in advance. If the guarantee is not received on time, the hotel will prepare and charge for the original number contracted, or actual number of guests, whichever is greater.
The hotel is prepared to set 5% above the guarantee number upon your request, providing space permits, should the number of guests attending the function differ from the original contract, the hotel reserves the right to provide an alternate function room.
Service Charge and Taxes:
Applicable government taxes in B.C. is 12% HST
All food and beverage is subject to a 15% service charge.
A 10% hotel service charge will be applied to any outside goods or services the hotel arranges on a client’s behalf.
An $80.00 Labour fee applies for room set-up changes 24 hours prior to the event.
Smoking in Rooms
All meeting rooms and foyers are designated non-smoking in accordance with the city bylaws.
Payment
A deposit is required for confirmation of any event; however, applications for credit can be arranged through our credit department.
Attrition
An estimated number of attendants must be provided to Sea to Sky Hotel 30 days prior to each function, after which time the hotel will allow a maximum attrition of 20%, should the numbers be reduced by more than 20% a charge of 50% of the estimated food and beverage will apply on the difference.
Cancellation
Cancellation of a confirmed event less than 30 days prior to the start date will result in a cancellation charge of 30% of the total charges. Cancellation within 14 days of the start date will result in a cancellation charge of 50% of total charges Cancellation within 3 days of the start date will result in a cancellation charge of 100% of total charges; cancellations must be received in writing.
For private parties and weddings, a $1000.00 deposit is required at time of booking. The balance is to be paid in full within one week following the function. Sea to Sky Hotel reserves the right to cancel any function for which prepayment is not received as per contract.
Telephones and high-speed internet access
Telephones are available in all meeting rooms. Direct dial requests must be arranged in advance with the conference services office and are subject to additional charges, long distance calls will be charged at current hotel prices. Local calls and toll free numbers are complimentary.
Signage
Your signage may only be displayed directly outside your designated meeting room. The hotel reserves the right to remove signage that is not prepared in a professional manner or is deemed unsightly, untidy or inappropriate.
Miscellaneous Policies
The organizer is responsible for any damage to the premises by their invited guest(s) or independent contractors during the time the premises are under their control.Use of the hotel’s name and logo in advertising is prohibited without prior approval. Society of composers, authors and music publishers of Canada (SOCAN): all conveners bringing live or taped music into the hotel will be charged, depending on attendees, $29.56 + GST (without dancing); $59.17 + GST (with dancing).
Cleaning
A nominal fee may be applied to an account when special cleaning requirements are necessary.
Liability
Sea to Sky Hotel reserves the right to inspect and control all private functions. Liability for damage to the premises will be charged accordingly. Sea to Sky Hotel cannot assume responsibility for personal property and equipment brought into the banquet area. Sea to Sky Hotel reserves the right to inspect and control all functions.
Exhibits/Displays
If displays, exhibits and products are to be used arrangements for their arrival, unloading and departure must be made with the Catering Department. Such displays, exhibits and products are the responsibility of the exhibitor and Sea to Sky Hotel accepts no liability whatsoever for loss or damage thereto, whether caused by the negligence of Sea to Sky
Hotel, its’ employees and agents or otherwise. Such displays, exhibits or products must be removed from the function room at the end of the day unless the room is reserved on a 24 hour basis. Sea to Sky Hotel, at the customer's request, will arrange to have the function room locked. Sea to Sky Hotel will not be responsible for displays, exhibits and products locked in the function room. Any special security arrangements are the responsibility of the client.
Boxes/Packages/Freight/Storage
The Sea to Sky Banquet & Conference Center is pleased to receive and assist in the handling of boxes and packages. Due to limited storage on property we are unable to accept shipments any earlier than 2 days prior to your event. Please co-ordinate the pickup of items immediately following your event as the hotel is not responsible for damage to, or loss of, any articles left on the premises during or following an event. All deliveries must be properly labeled. Please include the name of the group, group contact, and hotel contact, number of boxes and date of event.
Deliveries must be made to the receiving/loading dock of the hotel. The hotel will not accept deliveries at the front door.
The hotel will not receive or sign for c.o.d. shipments.
Receiving hours: 08:00 – 16:30 Monday through Friday
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